The faster you can accurately type, the more productive you will be in most workplaces. Let us help connect you with an employer and find an administrative assistant job opening that’s right for you. As a result, administrative employees typically have good software competency skills. A skilled administrator speaks clearly and ensures that her words are specific so there is no confusion. Professionals in administrative positions must be able to handle many moving parts and challenging situations at once. If an email with a spelling error gets transmitted, it can make a business seem unprofessional. As an experienced administrative staffing agency, we know what it will take for you to rise above the competition in your job search. What is active listening, why is it important and how can you improve this critical skill? interview. By using The Balance Careers, you accept our. HIGHLIGHT SKILLS IN YOUR COVER LETTER: Incorporate your administrative skills into your cover letter. Administrative skills are those related to running a business or keeping an office organized, and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers.
It can help to meet with trusted friends, colleagues or mentors to identify areas of improvement to determine which skills you should prioritize. Employees in nearly every industry and company need strong administrative skills. You should arrange your day so that you can finish your tasks while having the flexibility to handle unexpected work. If you are making an administrative assistant resume, you can apply the above skills and qualities in completing the core competence section. This includes personalizing content and advertising. It's also important to exhibit kindness toward employees and remember that they have lives outside the office. As an administrative assistant, you’ll often interact with a wide range of people at your company. Here are tips you might consider when working on your administrative skills: Setting specific, measurable goals to increase some or all of the above administrative skills can help you improve over time. Double-checking documents, bills, receipts, calendars, event details, mailing addresses, and other important information will save you from trouble later on.
To achieve this goal, a good administrator must know the strengths and weaknesses of his employees. As an administrative assistant, you’ll likely be in charge of organizing physical items like: You’ll also likely have to manage digital items, such as: Being organized will save you time and help everyone at the company do their jobs. While some states are slowly returning back to work, how we conduct business may change. They help maintain a smoothly run office while supporting the efforts of their supervisors and stakeholders alike. For more information, please read our Privacy Policy. You need to identify which tasks are urgent, and accurately estimate how long each will take. Furthermore, having an eye for detail helps with data entry tasks and reporting to ensure that your work is accurate and trustworthy. This ensures that your fellow team members in the organization can easily follow your filing systems without misplacing items. This site uses functional cookies and external scripts to improve your experience. Administrative skills are qualities that help you complete tasks related to managing a business. They also don’t need to keep a close eye on you. One of the biggest changes that may take place is an increase in video interviews, which can be daunting if you’re the … Continue reading 9 Tips for a Strong Video Job Interview During COVID-19 →, When you’re having trouble finding a job, it can be difficult to not feel burnt out. Below, we highlight the eight administrative assistant skills you need to become a top candidate. Ability to make decisions about the best courses of action. Be sure to add technical skills to your resume skills section. To make sure your time is properly allocated and planned, it’s crucial that you have good time management. Administrative skills are qualities that help you complete tasks related to managing a business. Being a good communicator also means being a good listener. Administrative managers use these programs and project management tools that include Microsoft Project and SharePoint.
That’s because the tasks you must prioritize are ever-changing and can arise unexpectedly. An amazing assistant will take initiative to support the business instead of waiting around for approval or direction. Most administrative positions involve a lot of writing. So, having the responsibility to complete tasks on time and in a quality manner without much oversight is crucial. Improving your administrative skills can help you to have a stronger work ethic by completing tasks in a punctual and quality manner while working well with others.
Having the technological skills necessary to perform data entry, manage team calendars, and create company reports are highly sought after admin skills in assistants. An effective administrator wears many hats, including that of a counselor and motivator, and must know how to deal with a variety of personalities. Administrative professionals must file physical or electronic documents so that they and others can find them quickly. Here’s how to identify which style works best for you, and why it’s important for your career development. Setting goals can help you gain both short and long term achievements. Organization goes hand-in-hand with time management. You can even use a matching cover letter template to really stand out. Computer programmers, medical transcriptionists, and stenographers rely heavily on typing skills, but you'll find any prospective employer will assume you have the proper typing skills. This is especially important when your boss is unavailable during a crisis—as an assistant you need to be resourceful in exploring other avenues to reach a solution. When she’s not helping people with their careers, she enjoys hiking,... more, Resume Skills Section: How to List Skills on Your Resume, 24 People Skills You Need For Career Success, 70+ Essential Computer Skills for Your Resume, How to Write a Resume: The Complete Guide, Hard Skills vs Soft Skills: The Difference (& Why You Should Care), Top 10 Soft Skills Employers Love: 90+ Examples, Communication Skills: 10 Examples for Your Job & Resume. A good administrator treats all people with the same respect and fairness and does not play favorites. Other communication tasks and skills include: Administrative employees have to operate a variety of technological tools, ranging from the Microsoft Office Suite to WordPress to online scheduling programs. Not only are strong organization skills needed to keep yourself organized as an administrative assistant, they are also needed so you can keep the whole office organized as well. The best way to do this is by paying close attention to detail. People also build their interpersonal skills through time spent with their family members and friends. They are the shrewd wizards behind the company curtain, the chiefs who keep the office running efficiently, the brilliant multitaskers and detail-oriented coordinators. An administrator needs to be able to plan ahead and prepare for any potential office issues. You must also be able to use various types of communication including verbal, nonverbal, written and visual communication.
6. It is important that they speak clearly and loudly, maintaining a positive tone.
Companies and organizations rely on good administrators to supervise employees, delegate assignments and ensure that productivity is up to standard. Include one or two skills, and give specific examples of instances when you demonstrated these traits at work.
We hope we’ve helped you on your path to career success.
Chicago, IL 60601. The more familiar you are using any type of computer programs, the easier it is to familiarize yourself with new programs. An administrator covers a wide variety of responsibilities to ensure the smooth-running of a business. Communication is a critical administrative soft skill. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. You have to communicate with C-suite staff such as the CEO and others like janitors and mail carriers. If you’re misunderstood or disbelieved, it will cause problems. Administrators are often the go-to person that staff and clients seek out for help with questions or problems. Develop these skills and emphasize them in job applications, resumes, cover letters, and interviews. Related: 6 Important Job Skills You Can Learn at Work (And How to Learn Them). Administrative workers need strong interpersonal skills because they deal with employees from almost every department of a company. If you’ve mastered every administrative assistant skill but don’t know how to write a resume, you’ll have trouble landing a job. Use it to build your administrative assistant resume and impress hiring managers when you apply for a new position.
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